Privacy Policy drawn up in accordance with EU’s General Data Protection Regulation (2016/679) and the Finnish Data Protection Act (2018/1050)
Controller
Accepta Oy
Orsitie 9, FI-13430 Hämeenlinna, Finland
03-628010, accepta(a)accepta.fi
Business ID 0924710-6
Contact person
Controller Riina Sairio, tel. +358 3 628 0144, riina.sairio(a)accepta.fi
Register name
ERP register
Purpose of personal data processing
The ERP register refers to our systems containing customer and supplier information: Sap Business One, Accepta Logistics Management (ALM), online store, and manual material (e.g., agreements).
The purpose of data processing is to maintain Accepta Oy’s customer and supplier relationships, process sales and purchase orders, and take care of stock control, archiving, as well as communication and marketing.
Data content of register
The register may contain the following information on the contact persons for our customers or suppliers:
- First and last name
- Email address
- Phone number
- Position in the customer or supplier company
Rights of the data subject
The data subject has the right to check the personal data saved about them in Accepta Oy’s ERP register. A written, signed request for checking the data must be sent to the person responsible for register-related matters. The request may also be made in person at the controller’s office located at the above-mentioned address. Requests for data checks will be answered without delay, usually within two weeks of sending the request.
If necessary, Accepta Oy shall correct, supplement, and delete any incorrect, incomplete, or outdated information in the register on its own initiative or at the justified request of the data subject.
The data subject has the right to forbid the use of their data for direct advertising, direct marketing, or other communication.
Regular sources of data
For the register, data shall be collected directly from the company to be set as a customer or supplier or the contact person to be registered.
Use of cookies
Our website uses cookies. A cookie is a small text file that is sent to a user’s computer and stored there, which allows the webmaster to identify visitors who visit the site frequently, to make it easier for visitors to log in to the site, and to compile aggregate information about visitors. With this feedback, we are able to continuously improve the content of our pages. Cookies do not harm users’ computers or files. We use them so that we can provide our customers with information and services tailored to their individual needs. If the user visiting our website does not want us to receive the above information through cookies, most browsers allow you to disable the use of cookies. However, cookies may be necessary for the proper functioning of some of our pages and the services we provide.
We use Google Analytics for visitor analytics. Google Analytics uses cookies to help the web service analyse how the web service is used. Cookies store information about how you use the web service (including your IP address). The cookie information is sent to and stored on Google’s servers, which means that the information may be located outside the EU. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and Internet usage. Google may also transfer such information to third parties if required to do so by law, or to any third party processing the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. By using the website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.
This website uses the HubSpot marketing automation system. HubSpot uses cookies to collect information about how users use our site. We use the information collected by these cookies to compile reports, to help improve the site and to support our marketing. The HubSpot Privacy Policy can be viewed here.
Regular disclosure of data
The information in the register shall only be used by Accepta Oy, except when Accepta uses an external service provider, either to provide a value-added service or support a credit decision.
Data shall not, however, be disclosed outside Accepta Oy or for the personal use of its partners, except in matters related to credit applications, collection, or invoicing and when required by law.
Transfer of data outside the EU or EEA
The controller may disclose data to the extent permitted and required by applicable law, and the data may be transferred outside the EU or European Economic Area in a manner permitted by the Finnish Data Protection Act.
Principles of protecting the register
Manual material: Printed personal data shall be stored on the controller’s premises, which are lockable and monitored by access control.
Data processed by computer: Access to the customer register is limited to the persons employed by the controller, and other specified persons, who need the information in their work.
Such users must have a username and password to access the information in the register.
The data is technically protected by a firewall and a password-protected server.
Who can I contact?
In matters related to privacy, data processing, and the privacy policy, please send email to:
riina.sairio(a)accepta.fi
In other matters, please contact our customer service:
accepta(a)accepta.fi